Advantage Sales & Marketing LLC dba Advantage Solutions

  • CDS Recruiting Coordinator

    Job Locations US-CA-San Diego
    Requisition Post Information* : Posted Date 3 months ago(3/28/2019 6:40 PM)
    Requisition ID
    2019-208613
    # of Openings
    3
    Category (Portal Searching)
    Professional: (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service)
  • Summary

    CDS Recruiting Coordinator

     

    At the Company, we grow People, Brands, and Businesses! Club Demonstration Services (CDS) is looking for a Recruiting Coordinator to support the District Managers and Event Managers with regards to forecasting, sourcing, and recruiting for part time positions. The Coordinator will implement creative sourcing strategies and promote employment marketing campaigns to aggressively develop a pipeline of pre-qualified active and passive candidates for the organization. As a critical member of the Human Resources team, the Recruiting Coordinator develops and maintain multiple channels and networks to build a diverse and reliable applicant sourcing pool.

     

    CDS is the preferred in-house event marketing provider to Costco. We offer the best person-to-person marketing services in the industry, driving sales for our customers and Costco. APPLY TODAY!

     

    What We Offer:

     

    • Full benefits including Medical, Dental, Vision
    • Short and Long-Term Disability  
    • 401(K) with company match  
    • Generous paid time off  
    • Paid training and ongoing career development certifications and courses 

    Responsibilities:

     

    • Meet regularly with Regional, District, Event Managers and Human Resources Generalist’s to identify staffing needs and collaborate on specific recruiting plans
    • Develop reports through multiple applications including Excel to determine trends and other information to assist with recruiting initiatives
    • Develop and maintain relationships with local chambers of commerce, colleges, universities, and other local organizations to source quality candidates
    • Attend regular staff meetings with the Operations team to ensure consistent recruiting and hiring practices
    • Develop and implement customized sourcing strategies
    • Coordinate job fairs to source part time candidates in high-needs markets

    Qualifications: 

     

    • Bachelor’s degree preferred
    • Preferred experience in Human Resources, Retail and/or Recruiting part-time candidates
    • 2 years’ experience working with tools of the trade, including resume databases, internet sourcing tools, and spreadsheets
    • Proficiency with Microsoft Word, strong Excel, PowerPoint, Outlook, and web-browsers; ability to develop spreadsheets and reports to analyze division staffing needs
    • Ample relationship-building and networking skills
    • Ability to work independently; self-motivated to prioritize and manage multiple tasks for timely completion
    • Excellent understanding of the retail environment
    • Strong problem-solving and analytical skills
    • Ability to effectively communicate with candidates and employees at all levels

    Responsibilities

    The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

     

    Position Summary

     

    The Talent Acquisition Coordinator works closely with Talent Acquisition Specialists and Partners in all aspects of the recruiting process and execution of talent acquisition strategy and processes.  The Talent Acquisition Coordinator is responsible for full utilization of the firm’s applicant tracking system.  The Talent Acquisition Coordinator interacts with internal and external candidates at various stages of the recruiting process such as managing candidate pre-employment drug screening and pre-employment background checks.  Will audit all pre-employment documents to ensure accuracy prior to on-boarding and ensure compliance and consistency with internal policies and protocol.  Will ready the candidate for on-boarding and insure a smooth transition into the firm’s payroll system.  The Talent Acquisition Coordinator will also provide key operational support to the Talent Acquisition team to aid in the execution of successful on-boarding and in other aspects of the recruiting process such as research, creative sourcing programs, activities, reporting, university relations and other strategic initiatives based on business need from time-to-time. 

     

    Essential Job Duties and Responsibilities

     

    Applicant Tracking System 

    • Ensure all fields are populated accurately and correctly to achieve full utilization of tracking system to measure all key Talent Acquisition metrics.
    • Responsible for critical steps of the recruitment process:  Close requisitions, updates to candidate records, input candidate data as necessary, initiating pre-employment activities such as background check, MVR and drug screening.
    • Audit all pre-employment/on-boarding documents.
    • Ensures system data integrity.

    Candidate Support

    • Ensures accuracy of data fields to assist the candidate through on-line on boarding.
    • Keeps-in-touch with candidate throughout the process to insure successful on-boarding.
    • Manages and insures compliance of all I-9 forms.
    • Engages candidates, at all levels, in a respectful and professional manner that maintains the dignity of the individual.

    Team Support

    • Frequent interaction with Talent Acquisition Specialists and Partners.
    • Frequent interaction with HR Representatives to transition the candidate to new hire status for HR to on-board.
    • During peak university and college relations periods, might support coordination of on-campus events or other programs as needed.
    • Conducts research and sourcing support as needed.

    Talent Acquisition Metrics

    • Customer Satisfaction (80% team goal of satisfied/highly satisfied)
    • Days to fill (Exempt 70 days, non-exempt 32 days or less)
    • Cost per hire (under benchmark)
    • Source of hire (under benchmark)

    Special Projects

    • Other duties as assigned

    Safety: must have the ability to perform the job safely by demonstrating full awareness of his/her surroundings.  Will utilize proper safety techniques and equipment use when necessary.  Will be proactive in alerting Management of any unsafe act or condition to prevent injuries

     

    Supervisory Responsibilities

     

    Direct Reports

     

    This position does not have supervisory responsibilities for direct reports

     

    Indirect Reports

     

    This position does not have guidance or mentoring responsibilities for indirect reports

     

    Travel and/or Driving Requirements

    • Travel is an essential duty and function of this job. Driving is not an essential duty or function of this job. 
    • Travel up to 10% 

    Minimum Qualifications

     

    The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job

     

    Education Level: (Required): Associate's Degree or equivalent experience

                                       

    Field of Study/Area of Experience: 

    • 1-3 years of experience in HR, recruitment or administrative experience
    • Experience in a high volume, fast paced work environment
    • Experience with recruiting information/applicant tracking systems (Virtual Edge) a plus

    Skills, Knowledge and Abilities

    • Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers
    • Excellent customer service orientation
    • Good interpersonal skills
    • Team building Skills
    • Well-organized, detail-oriented, and able to handle a fast-paced work environment
    • Flexible and adaptable, able to change and alter according to changes in projects or business environment
    • Demonstrates cross-cultural sensitivity with demonstrated experience and ability to work with people of diverse backgrounds
    • Ability to complete multiple duties with accuracy shifting from one to another with frequent interruptions and competing deadlines
    • Strong written communication and verbal communication skills

    Environmental & Physical Requirements

     

    Office / Sedentary Requirements

     

    Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. 

     

    Additional Information Regarding The Company Job Duties and Job Descriptions

     

    Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

     

    Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes.  Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

    Important Information

    The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

     

    The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

     

    The Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state and local laws including Fair Chance Initiative for Hiring (Ban the Box) Ordinances.  All of our positions require the satisfactory completion of a background check. Please be aware that acknowledging or having criminal convictions does not constitute an automatic bar to employment.  Factors including, but not limited to age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.

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