Advantage Sales & Marketing LLC dba Advantage Solutions

  • Supervisor AP

    Job Locations US-CA-San Diego
    Requisition Post Information* : Posted Date 2 weeks ago(11/6/2019 2:35 PM)
    Requisition ID
    2019-242822
    # of Openings
    1
    Category (Portal Searching)
    Professional: (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service)
  • Summary

    Supervisor Accounts Payable

     

    At our Company, we grow People, Brands, and Businesses! We are seeking a dedicated Supervisor of Accounts Payable who will supervise all accounts payable functions, including such activities as the timely payment of all vendor invoices, the maintenance of accurate records, and ensuring proper controls and reporting. Direct supervision of a staff of AP Specialists. 

     

    Take this opportunity to join North America’s leading business solutions provider and build your career working with amazing people in a growing industry! Apply today!

     

    What we offer:

    • Full-Time Benefits (Medical, Dental, Vision, Life)
    • 401(k) with company match
    • Training and Career Development
    • Generous Paid Time-Off

    Responsibilities:

    • Supervise 5 or more AP Specialists, while monitoring their productivity to ensure timely and accurate payment of invoices. Balance resources to meet changes in workload demands.
    • Manage all AP Supervisor ECM approvals necessary to complete final processing of vendor invoices.
    • Work with other internal departments (i.e. operations) to ensure accurate and timely processing of vendor invoices.
    • Support marketing finance dept. with job-related reporting and processes related to AP.
    • Assist with month end close process making sure all vendor invoices are reflected in the correct accounting period and coded properly. 
    • Review and monitor vendor files and setup to ensure appropriate terms have been assigned and to avoid duplicate and inactive vendors. Verify that all vendors are recorded with accurate 1099 reporting.

    Qualifications:

    • High School Diploma or GED required
    • 3-5 years of experience in a high-volume Accounts Payable environment
    • Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers
    • Skill in supervising to include delegating responsibility, training and evaluating the performance
    • Ability to direct, lead, coach, and develop people
    • Excellent customer service orientation

    Responsibilities

    The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

     

    Position Summary     

                                                 

    Supervises all accounts payable functions, including such activities as the timely payment of all vendor invoices, the maintenance of accurate records, and ensuring proper controls and reporting. Direct supervision of a staff of AP Specialists.

     

    Essential Job Duties and Responsibilities

    • Supervise 5 or more AP Specialists, while monitoring their productivity to ensure timely and accurate payment of invoices.  Balance resources to meet changes in workload demands.
    • Process weekly and bi-weekly AP payments (check printing, transmitting P-card pymts, ACH/Wires)
    • Manage all AP Supervisor ECM approvals necessary to complete final processing of vendor invoices.
    • Ensure invoices are correctly authorized at the appropriate level prior to being approved for payment.
    • Work with other internal departments (i.e. operations) to ensure accurate and timely processing of vendor invoices.
    • Support marketing finance dept with job related reporting and processes related to AP
    • Assist with month end close process making sure all vendor invoices are reflected in the correct accounting period and coded properly.  Post detail invoices to Company Connects and work with accountants to
    • Review and monitor vendor files and setup to ensure appropriate terms have been assigned and to avoid duplicate and inactive vendors.  Verify that all vendors are recorded with accurate 1099 reporting.

    Supervisory Responsibilities

     

    Direct Reports

     

    Hires, retains, trains, coaches, guides, directs, and develops direct reports using company-wide processes, tools and resources

     

    Indirect Reports

     

    May delegate work of others and provide guidance, direction and mentoring to indirect reports

     

    Travel and/or Driving Requirements

    • Travel and Driving are essential duties and function of this job 

    Minimum Qualifications

     

    Education Level: (Required)  High School Diploma or GED or equivalent experience

                        

    Field of Study/Area of Experience:  

    • 3-5 years of experience in a high volume Accounts Payable environment

    Skills, Knowledge and Abilities

    • Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers
    • Good interpersonal skills
    • Skill in supervising to include delegating responsibility, training and evaluating performance
    • Ability to direct, lead, coach, and develop people
    • Excellent customer service orientation
    • Ability to complete multiple duties with accuracy shifting from one to another with frequent interruptions and competing deadline
    • Strong prioritization skills

    Environmental & Physical Requirements

     

    Office / Sedentary Requirements

     

    Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. 

     

    Additional Information Regarding The Company Job Duties and Job Descriptions

     

    Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

    Important Information

    The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

     

    The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

     

    The Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state and local laws including Fair Chance Initiative for Hiring (Ban the Box) Ordinances.  All of our positions require the satisfactory completion of a background check. Please be aware that acknowledging or having criminal convictions does not constitute an automatic bar to employment.  Factors including, but not limited to age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.

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